Getting the most from your calendar – visibility, planning and team coordination
Productivity & collaboration
Overview
Your calendar is one of the most powerful productivity tools you have. Most people treat it as a passive record of where they have to be. This workshop flips that. We'll look at how to design your week intentionally, use visibility across your team to reduce scheduling chaos and build simple conventions that make coordination effortless. Whether you're managing a busy team or just trying to protect your own focus time, you'll leave with practical strategies and a clearer system for making your calendar work for you rather than against you.
Workshop Outcomes
- Take back control of your calendar and protect time for meaningful work
- Use calendar visibility to improve team coordination and planning
- Reduce scheduling friction and unnecessary back-and-forth
- Build time blocking habits that match your energy and priorities
- Create shared calendar conventions your whole team can follow
Topics Covered
- Why most calendars are a mess and what to do about it
- Time blocking for focus, deep work and priorities
- Calendar visibility and what good team coordination looks like
- Shared calendar conventions and naming standards
- Reducing meeting overload with async-first thinking
- Tools and integrations that give you a clearer view of your time
Who this workshop is for
Anyone who feels like their calendar runs them rather than the other way around. Particularly useful for team leaders, project managers and executive assistants managing multiple schedules. Suitable for anyone using Google Calendar, Outlook or Microsoft 365.
Materials provided
Weekly planning template; calendar audit worksheet; team calendar conventions guide
What to bring
Laptop; access to your calendar during the session