Or hundred of hours every year…
Does this sound too wishful or impossible? It doesn’t need to be.
We all have habits we would like to change. There are things we do instinctively, because we have gotten used to doing something one particular way. Or it just seems like too much trouble to find a better way to complete a task. Or we seem comfortable enough with what we already have and settle for mediocre…
You know the old saying:
If you do something the same way each time, you get the same result.
Let’s look at an example. You have a fairly soul-destroying and dull task in a spreadsheet that takes several hours a week. It is highly manual because it has always been done this one way. That is the only way you know how to do it. You are inserting data, pulling numbers, creating reports. You know the value and importance of this task but you have not considered that there is any other way of doing it.
Your responsibility is to ensure the data is inserted correctly. It does not mean that you need to enter that data manually.
Your responsibility is to ensure the numbers are totalled correctly, that the formulas are correct. It does not mean that you need to do every calculation manually.
Your responsibility is to ensure that the reports are formatted correctly and displayed neatly. It does not mean that you need to design the report manually.
If you can set up the machine once to do the job properly for you, you still tick off your responsibilities. The job gets done, in a fraction of the time, and removing you from having to do all the manual tasks along the way.
A good system can do this for you. It does your crappy work for you reliably, gets the job done, makes you look good and saves you hours of time.
Instead of putting 8 hours into the spreadsheet each week, you save that time to do other more valuable tasks. Of course, you still spend a few minutes to ensure the data, calculations and reports are correct. But compare 10 minutes to 480 minutes! 8 hours a week is around 400 hours a year. You do the maths!
And it’s not just spreadsheets and reports where time can be saved. There are many ways you can save you and your team members time in your organisation.